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Meeting Minutes

SAILS Board & Membership Meetings

November 2023
October 2023
September 2023
August 2023
June 2023
May 2023
April 2023
March 2023
February 2023
January 2023
December 2022
November 2022
October 2022
September 2022
August 2022
June 2022
May 2022
April 2022
March 2022
February 2022
January 2022
November 2021
October 2021
September 2021
August 2021
June 2021
May 2021
April 2021
 February 2021
 January 2021
December 2020
November 2020
October 2020
September 2020
August 2020
July 2020
June 2020 Annual Meeting
May 2020
April 2020
March 2020
February 2020
January 2020
December 2019
November 2019
October 2019 Special Meeting
October 2019
September 2019
August 2019
June 2019 Annual Meeting
May 2019
April 2019
March 2019
February 2019
January 2019
December 2018
November 2018
October 2018
September 2018
August 2018

Upgrade bandwidth request

Bandwidth Upgrade Request Form

Please use this form to request a bandwidth upgrade of your SAILS Comcast line, at a cost that will be billed with your annual assessment.

Multi-branch libraries only
Erate libraries expanding to public access
My library requests that the SAILS line also be used for public access computers. I understand that this change can’t be made until July 1, of next fiscal year and that the library will be responsible for paying the higher, Non-Erate rate for telecommunication services when this change is made.
Acknowledgement of Assessment Increase *
I understand that the telecommunications fee portion of next year's assessment will increase to the pricing from the above chart. As a result, my assessment increase may be higher than the 2% cap approved by SAILS Membership.

Changes in Monthly Statistics

A major goal for SAILS this year is to migrate from using Directors Station and Workflows for statistical reports to using Blue Cloud Analytics.  Our public libraries received ARIS stats this year from reports generated using this new portal.  We are now moving our monthly compiled reports from Directors Station to Blue Cloud Analytics (commonly referred to as BCA)
For July statistics, you will receive your normal Workflows reports except for the monthly cataloging reports which will be emailed in Excel format on the 4th of the month. We will not sending out an Excel Workbook with compiled stats but will be delivering those reports using a Google Drive feature called Team Drive.
We will send out an email when the network July reports have been run and we will include instructions on how to access them.  Those reports will be available a few days after the first.  Our testing has shown that these results are as accurate if not more so than reports run in Workflows.
Our hope is that over time we can completely discontinue running monthly reports in Workflows and begin using the freed up computing capability to start running personalized welcome messages to new patrons and card expiration notices to patrons whose borrowing privileges are about to expire as well as other notices for our K-12 and academic members that are appropriate.

We Heard You! – Training for FY19

One comment we received a couple of times on our last survey was why the SAILS staff can’t come out to libraries and do onsite training, since staff can’t easily get to our offices. Well we love coming to libraries to train! There are many benefits doing training at the library. The main one is that everyone at the library hears the same information. Procedures are done because “we’ve
always done it that way” and you may not know there are other ways of doing what is being tried. Maybe there’s a more efficient way of doing it or  sometimes we hear of a frustration point at the circ desk, for example, and it turns out something isn’t working properly because the properties at the workstation need to be changed. Being onsite often brings out these
issues, since being at the place it happens triggers the memory of what’s happening. We can also help you change your properties if we’re there and can also see examples of what’s happening and better troubleshoot.
If having us come out and train your staff sounds good, we have a form online at:
https://sailsinc.org/training-request-form/
We will need the approval of the director to train onsite but the form is open to anyone and can possibly get a conversation going if you’re not quite ready to schedule the time. If you have any questions or concerns, please email support@sailsinc.org.

Statistics

Instructions for the Aris stats
Click on one of the Aris links below to view your stats for the year.
You will see a list of spreadsheets. In most spreadsheets there are tabs (worksheets) on the bottom with a sheet for each library. Schools are included but you only have to look at your own library.

Here are instructions showing how to fill out the ARIS form with the stats you receive from SAILS -
slideshow instructions - tells how to fill out the form.
Document - matches questions to where the answers are located.

Job Posting Form

Use this form to post your library's job opening. Results will be live on our network Job Posting page.

System Requirements

Workflows Requirements - WorkFlows Staff Client Requirements

To install or update the WorkFlows client, your system must meet the following minimum requirements.
• OS/Platform: Windows 10, 8.x, or 7
• RAM: Minimum–1 GB, Recommended–2 GB
• Processor speed: Minimum–800 MHz, Recommended–1 Ghz
• Disk space for WorkFlows: 200 MB free hard disk space
• Monitor resolution: 1024 x 768 or higher
• TCP/IP networking support

Macintosh users wanting to use a 3.5 or later version of the WorkFlows client must run OS X 10.6 or higher. Macintosh users wanting to use an earlier version of the WorkFlows client can run OS X 10.5.2 or higher. A 64-bit machine with Dual Core is required

Enterprise - see the Enterprise FAQ

Meeting Minutes Archive

SAILS Board

» June 2018
» May 2018
» April 2018
» February 2018
» January 2018
» December 2017
» November 2017
» October 2017
» September 2017
» August 2017
» June 2017
» April 2017
» February 2017
» January 2017
» November 2016
» October 2016
» September 2016
» August 2016
» June 2016 - MinutesExec Dir Report | President's Report
» May 2016
» March 2016
» February 2016
» January 2016
» November 2015
» October 2015
» September 2015
» August 2015
» June 2015 - MinutesExec Dir Report | President's Report
» March 2015
» January 2015
» November 2014
» October 2014
» September 2014
» August 2014
» July 2014
» June 2014
» May 2014
» March 2014
» February 2014
» January 2014

» November 2013
» October 2013
» September 2013
» August 2013
» July 2013
» June 2013
» May 2013
» March 2013
» February 2013
» January 2013

» November 2012 - special
» November 2012
» October 2012
» September 2012
» August 2012
» July 2012
» June 2012
» May 2012
» March 2012
» February 2012
» January 2012

» November 2011
» October 2011
» September 2011
» August 2011
» July 2011
» June 2011
» May 2011
» April 2011
» February 2011
» January 2011

» December 2010
» October 2010
» September 2010
» August 2010
» July 2010
» June 2010
» May 2010
» March 2010
» February 2010
» January 2010

» November 2009
» October 2009
» September 2009
» August 2009
» July 2009
» June 2009
» March 2009
» February 2009
» January 2009

» November 2008
» October 2008
» September 2008
» August 2008
» July 2008
» June 2008
» May 2008
» March 2008
» February 2008
» January 2008

» December 2007
» October 2007
» September 2007
» August 2007
» July 2007
» June 2007
» May 2007
» March 2007
» January 2007

» November 2006
» October 2006
» September 2006
» August 2006
» July 2006
» June 2006
» May 2006
» March 2006
» February 2006
» January 2006

Circulation meetings

» December 2013
» June 2013
» January 2013
» June 2012
» January 2012
» May 2011
» May 2010
» September 2009
» June 2009
» June 2008
» January 2008
» June 2007
» January 2007
» June 2006
» January 2006

Circ Roundtable Minutes

» March 28, 2013
» October 25, 2012
» March 27, 2012
» October 25, 2011
» March 30, 2011
» March 2011
» November 2010
» October 2010
» April 2010

Cataloging meetings

» November 2014
» May 2014
» December 2013
» May 2013
» February 2013
» June 2011
» June 2010
» January 2009
» June 2008
» January 2008
» January 2007
» June 2006
» January 2006

Roundtable Minutes

» October 2012
» April 2012
» October 2011
» April 2011
» April 2007
» October 2006
» May 2006

Customer Services meetings/roundtables

» November 2007
» April 2007

PubPac committee meetings

» August 2, 2011
» June 2, 2010
» April 27, 2010
» March 24, 2010
» February 24, 2010
» February 10, 2010
» October 2008
» January 2008
» September 2007
» March 2007
» January 2007
» November 2006
» September 2006
» March 2006
» January 2006

Newsletter Archive

2016

2015

2014

2013

2012

2011

2010

2009

2008

2007

2006

2005

2004

2003

2002

Workflows Codes

» Circ Map - used to determine the Circulation Rule to apply when an item is charged to a user. When the Checkout wizard is used, SirsiDynix Symphony looks at the circulation maps and finds a circulation map that contains the library from which the item is checked out, the User Profile of the user the item is being charged to, and the Item Type of the item being charged. When the “matching” circulation map is found, SirsiDynix Symphony uses the Circulation Rule assigned to this particular map.
Updated Full Circmap - updated on 11/3/2022. Not broken out by libraries.

» Hold Map -  When a hold is placed, SirsiDynix Symphony finds a hold map line with the applicable Library/User Profile/Item Type combination. A Permission is assigned to each map and determines who may place holds for that item.

» Bill Reason - used to show the purpose of the bill

» Circ Rules - pulls together all the various elements pertinent to a circulation transaction. These rules are combined with User Profile and Item Type policies in the Circulation Map policy to cover all possible circulation transactions. Includes: Whether the item can circulate, Billing structure, Number of renewals allowed, Overdue grace period

» Item Types - used to determine hold and circulation policies

» Item Category 1 - used for statistical purposes, specific to individual libraries.

» Locations - the location where an item is, whenever it is not charged.

» Patron Profiles - used to determine hold and circulation policies, as well as possibly providing privileges for 3rd party products, if using SIP2.

» InHouse Accounts - system accounts used for processing items, i.e. MISSING, INTRANSIT, etc.

» Usercat1 - local use

» Usercat2 - municipality where patron resides,

» Usercat3 - type of notification

» Usercat4 special residency, special circumstances